Academic libraries are often tasked with open access (OA) policy implementation. Many academic libraries have developed robust workflows that utilize custom-built management tools and receive support from a number of library staff. While such workflows certainly streamline the process, their development and management require significant resources. As the number of smaller institutions with OA policies increases, there is a need for solutions that are efficient, flexible, and can be accomplished with minimal resources. Staff at Rice University's Fondren Library developed a simple workflow that populates the institutional repository, freeing up time for OA policy outreach and awareness activities.